A clearer trade brief

Compare coffee formats, sample identity, sourcing records and quotation scope for a distribution buying brief.

A sample is useful when the intended service, packaging and product questions are clear.

Unroasted green coffee beans in a pale ceramic bowl.

Make the service clear

Compare a defined assortment, then connect the sample, the records and the commercial scope.

A distribution discussion needs more than a product name and a headline kilogram price. Establish which coffee and format are proposed, how the samples relate to the offer and what product information is available to review. Keep roasted and green evaluation as separate tasks.

Build a common purchasing brief for the suppliers you compare. Put product, quantity, pack basis, importer and destination in writing, and identify which party will review documentation and target-market requirements. A product sample, a sourcing statement and a quotation each answer a different question.

Define the assortment

Consider roasted profiles for a defined retail or service channel and green coffee for a roasting program. Do not assume they share an evaluation method or packaging basis.

Keep the lot connected

Ask how the sample is identified and how it relates to a later commercial lot. Record changes before carrying an earlier evaluation into an order.

Compare the commercial basis

Separate coffee, standard packaging, custom services, freight and destination charges. Agree the actual terms through the quotation.

Review market responsibilities

Identify the responsible importer and relevant authorities. Destination and product-form review precede a confirmed commercial order.

Bring to your brief

  • Which products and formats are being compared?
  • What connects the sample and proposed lot?
  • What quantity and pack basis define the offer?
  • Who reviews import, labeling and documentation questions?
Prepare your Distribution brief brief

Compare the whole scope

Match the product, format, proposed lot, quantity and pack basis before comparing offers. Review what is included, what is quoted separately and who is responsible for the destination review. A per-kilogram number alone is not a landed-cost comparison.

Explore reference pricing

Useful next questions

What should I include in my first brief?

Name the product and format, intended use, quantity, destination and the questions your team needs answered. Review the sample, supporting information and commercial scope separately.

Does this confirm an order or delivery?

No. A buying brief records your requirements. Product availability, eligibility, documentation and final terms need order-specific review before an order is agreed.

Keep exploring

Continue with the product, sourcing and commercial questions that matter to your decision.